Executive Assistant

This role is remote in the United States only, ideally in EST hours. We prioritize the following locations for hiring: CA, CT, DC, GA, IL, LA, MD, MI, NC, NJ, NY, OH, PA, SC, TX, VA, VT. 

About the Roosevelt Institute

The Roosevelt Institute is a think tank, a student network, and the nonprofit partner to the Franklin D. Roosevelt Presidential Library and Museum that, together, are learning from the past and working to redefine our collective future. Focusing on corporate and public power, labor and wages, and the economics of race and gender inequality, the Roosevelt Institute unifies experts, invests in young leaders, and advances progressive policies that bring the legacy of Franklin and Eleanor into the 21st century.

Roosevelt takes on today’s greatest challenges by advancing bold, cutting-edge research and policy ideas. We believe that the future of the American economy and our democracy depends on a new way of thinking about markets and government. Too few people hold too much economic and political power today, and we know that a stronger society is possible if we rectify this imbalance between private actors and the public. With a commitment to transforming corporations, restructuring markets, reviving democratic institutions, and reimagining the role of government, our work moves our nation toward a more resilient, equitable, and green future.

Our Culture

At Roosevelt, we recognize that the culture of the workplace and opportunities for career growth and development are important to all. We believe that diversity of background and experience among our people make our work to rewrite the rules of our social and economic realities stronger. Roosevelt is an equal opportunity employer. As affirmed in its policies and practices, the organization considers all job applications for all classifications without regard to race, color, creed, national origin, sex, age, disability, sexual orientation, gender identity or expression, marital status, familial status, military status, height and weight, genetic predisposition or carrier status, arrest record, or other legally protected status. We strongly encourage people with diverse work and life experiences, diverse educational backgrounds, and diverse cultures to apply.

Who You Are

Ideally, you’re a nonprofit professional familiar with and/or passionate about the progressive political landscape. While you’re a stickler for the details, you know how to use empathy when working with a diverse group of people. People across different levels of an organization would describe you as a great partner to work with.

This is a non-management (individual contributor) union role. Union employees are eligible for a General Wage Increase each year in January.

***Note: The interview process consists of Prescreen, Hiring Manager interview, a small panel interview—with varied stakeholders—and the final two (2) candidates will be given a writing assessment.

At each interview stage, candidates will be asked to detail clear methodologies and practices, demonstrate their ability to synthesize information and how they professionally manage up and down. Our why: The Executive Assistant role is supporting one of the largest teams at Roosevelt, with both internal and external stakeholders. We want to ensure that the EA is set up for success in this position by outlining these steps.

What You’ll Do

You’ll partner with the Chief Programs Officer to advance company initiatives and achievement toward strategic goals. In this role, you’ll support the day-to-day operations while “looking around the corner” to anticipate future needs.

• Maintain the CPO’s calendar, including time blocking, scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements
• Organize and prepare for meetings: logistics, documentation, etc.
• Prioritizes CPO time based on importance and urgency, using MOCHA, Do/Delay/Delegate/Discard and other prioritization methodologies
• Solutions-oriented, you’ll proactively identify areas of opportunity to improve
• Triage email and other forms of communication as needed via email, phone, Slack, Asana, etc.
• Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Create and maintain various documents including reports, spreadsheets, presentations, agendas, meeting minutes, etc.
• Prepare, reconcile, and submit expense reports via Concur

What You’ll Have

• Required: 4 plus years’ as an EA directly supporting a Chief/Senior Executive
• Required: Experience supporting an Executive who has not previously had an Executive Assistant
• High level of emotional intelligence; able to maintain confidentiality
• Excellent writing, editing, and proofreading skills
• Professional verbal communication; you can facilitate meetings if needed
• Bias for technology, platforms including Google Workspace, Office, Asana
• Proven and demonstrable prioritization and time-management methodologies
• High attention to detail, accurately translates needs into actions

Not sure if you meet all the non-required qualifications? Please apply!

We know talent comes in many forms. Our only requirement is that you’re passionate about advancing democracy—to create meaningful change. Join our team and help envision a new equitable future for all.

The salary range for this role is $62,091.00 – $65,000.00 annually. The Roosevelt Institute offers excellent benefits that include 100% paid medical, dental, and vision for employees and 80% paid for dependents; life insurance; vacation; personal and sick time; paid parental leave; professional development; healthcare- dependent- and commuter FSA; and a 403(b) Retirement plan with up to 4% contribution.